Executive Support & Coordination Officer

About the role

The Officer-Executive Support and Coordination provides high‑level administrative assistance to the Country Director, Deputy Country Director and the Senior Management Team (SMT). The role ensures smooth operation of country‑wide management processes, facilitating communication between senior leadership, global partners and donors.

Key responsibilities

• Coordinate and document SMT, ESMT, programme team meetings, cross‑functional workshops and ad‑hoc senior engagements.
• Prepare, review and submit country office reports, management updates, presentations and other required documentation.
• Manage executive calendars, travel arrangements, high‑level visits, events and stakeholder engagements.
• Maintain systematic follow‑up of decisions, actions and commitments arising from meetings.
• Support information flow between country office leadership and global/member teams.

Required profile

• Minimum 5 years relevant experience, including at least 3 years in an executive desk role.
• Ability to work under pressure and adapt to challenging conditions.
• Master’s degree in Business Administration, Public Administration, Development Studies, Social Sciences or a related field.
• Excellent written and verbal communication, discretion and confidentiality.

Required skills

• Proficiency with Microsoft Office Suite – Word, Excel, PowerPoint.
• Experience using project‑management tools for documentation and reporting.