Administration & Scheduling Officer

About the role

The primary purpose of the Administration & Scheduling Officer is to provide administrative, scheduling, and coordination support to ensure the efficient operation of the Independent Engineer’s office and the timely delivery of project activities. The role is responsible for maintaining organized documentation, tracking project progress, and facilitating effective communication among project stakeholders in alignment with contractual and reporting requirements. The incumbent will role model the SJ Group values, ethics and code of conduct and ensure all business activities are carried out in accordance with these guiding principles.

Key responsibilities

• Manage and coordinate all administrative functions and office operations of the Independent Engineer team.
• Develop, update, and monitor project schedules to track progress against planned milestones.
• Maintain effective document control and record management systems for all project correspondence and deliverables.
• Ensure compliance with contractual procedures, quality standards, and reporting requirements in all administrative and scheduling activities.

Required profile

• Graduation in any discipline with minimum 5 years of relevant experience.
• Skilled in documentation management, progress tracking, and preparation of project reports.
• Familiar with stakeholder coordination and communication in multi‑agency project environments.
• Experience in project administration, scheduling, and coordination within infrastructure or engineering projects.